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As part of this unprecented effort to release financial documents and information to the public, the County Clerk's office has put numerous reports in this portal. Providing access to these documents gives taxpayers the ability to see exactly where their money is being spent.
There are numerous types of reports available. Please feel free to scroll down or click on a type of report to the right to jump directly to those reports.
All reports here are in PDF format. For more information on pdfs, please visit http://www.adobe.com/products/reader.html
Every year Macoupin County Board passes a budget for all funds for that fiscal year. The County's fiscal year runs from September 1st to August 31st.
The Board passes the budget in resolution form. There is a budget passed at the beginning of the year that can be amended as necessary. Currently, you are able to pull up each fiscal year's final budget from the links on the left. For more resolutions, please visit the resolution page on www.macoupincode.com.
Fiscal Year 2016-2017 General Fund and Special Fund Budget
Fiscal Year 2015-2016 General Fund and Special Fund Budget
>Fiscal Year 2014-2015 General Fund and Special Fund Budget
Fiscal Year 2013-2014 General Fund and Special Fund Budget
Final FY 2012-2013 General Fund Budget
Final FY 2011-2012 General Fund Budget
Final FY 2009-2010 General Fund Budget
Final FY 2008-2009 General Fund Budget
Final FY 2007-2008 General Fund Budget
Final FY 2006-2007 General Fund Budget
Final FY 2005-2006 General Fund Budget
While budgets give the big picture to constituents, an audit reveals how well a government performs on its goals. An audit allows citizens to track government spending over time to spot unusual activity or growth in government spending. An audited comprehensive annual report also includes a management letter that points out problems in accounting processes and helps stop opportunities for fraud.
Hard copies of audits are available at the county's public libraries as directed by a previous resolution. Read the Resolution Making County Audit available at public libraries here.
Audit for Period Covering September 1, 2014 through August 31, 2015
Audit for Period Covering September 1, 2013 through August 31, 2014
Audit for Period Covering September 1, 2012 through August 31, 2013
Audit for Period Covering September 1, 2011 through August 31, 2012
Audit for Period Covering September 1, 2010 through August 31, 2011
Audit for Period Covering September 1, 2009 through August 31, 2010
Audit for Period Covering September 1, 2008 through August 31, 2009
Audit for Period Covering September 1, 2007 through August 31, 2008
Audit for Period Covering September 1, 2006 through August 31, 2007
Audit for Period Covering September 1, 2005 through August 31, 2006
Audit for Period Covering September 1, 2004 through August 31, 2005
Audit for Period Covering September 1, 2003 through August 31, 2004
Audit for Period Covering September 1, 2002 through August 31, 2003
Audit for Period Covering September 1, 2001 through August 31, 2002
The checkbook summaries located on a separate page linked to the right are copies of the Claims and Officers report presented to and approved by the County Board each meeting. This means the reports run one month behind. For example, if you are looking for January 2012 information, you would have to check the February 2012 Claims and Officers Report.
These reports have a variety of information on them. They include a monthly summary of expenses by line item, various revenue reports, salary information and beginning in December 2013, a listing of the checkbook from the General fund.
Some reports are not on file. For those months that the report can not be partially recreated a note of (Not on file) is placed after the month. If part of the report could be recreated, a note of (Partial) is placed after the month.
You can view the Checkbook Summaries given to the County Board each month to see the same information in a PDF. This information is housed on the County's open data portal.
Tax payer dollars pay the salary of each county employee.
In 2015, Pete Duncan as County Clerk launched a web database of all county employee's salaries and benefits. This detailed website allows for searching by name, job title, department or bargaining unit and goes back to 2006.
The yearly treasurer reports are a full list of each check cut, by vendor, for the fiscal year.
This budget report is sorted by vendor number. A 'one time vendor' or someone who would not normally receive checks from the county on a frequent basis is given a vendor number of '0'.
These reports are only made available at the end of a fiscal year. However, the Checkbook summaries reports have each months listing included.
Fiscal Year 2015-2016 Treasurer Report
Fiscal Year 2014-2015 Treasurer Report
Fiscal Year 2013-2014 Treasurer Report
Fiscal Year 2012-2013 Treasurer Report
Fiscal Year 2011-2012 Treasurer Report
Fiscal Year 2010-2011 Treasurer Report
Fiscal Year 2009-2010 Treasurer Report
Fiscal Year 2008-2009 Treasurer Report
Fiscal Year 2007-2008 Treasurer Report
One of the most important jobs county government has is collecting the property taxes each year. The rates of each local government body should be easily accessible. Here you will find a report showing the rates and extension amount collected for each local government. These reports will allow you to better track where your tax dollars are going across the county.
The County government has numerous fees it collects for a varity of services. The schedule provided gives you a comprehensive list of the fees. See the fee schedule for yourself.
2015 Taxes Payable 2016 Extensions
2014 Taxes Payable 2015 Extensions
2013 Taxes Payable 2014 Extensions
2012 Taxes Payable 2013 Extensions
2011 Taxes Payable 2012 Extensions
2010 Taxes Payable 2011 Extensions
2009 Taxes Payable 2010 Extensions
2008 Taxes Payable 2009 Extensions
2007 Taxes Payable 2008 Extensions
2006 Taxes Payable 2007 Extensions
2005 Taxes Payable 2006 Extensions
2004 Taxes Payable 2005 Extensions
2003 Taxes Payable 2004 Extensions
2002 Taxes Payable 2003 Extensions
2001 Taxes Payable 2002 Extensions
2000 Taxes Payable 2001 Extensions
1999 Taxes Payable 2000 Extensions
1998 Taxes Payable 1999 Extensions
1997 Taxes Payable 1998 Extensions
1996 Taxes Payable 1997 Extensions
1995 Taxes Payable 1996 Extensions
In 2011, the Macoupin County Board passed a resolution authorizing all contracts approved by the Board to be posted online. Since then, any contracts the Board has approved have been placed here for the public to be able to read the terms of the contracts and see what their money is being spent on. See the Resolution Directing Contracts to be Posted Online
Current Bids or Requests for Proposals
Any current bids or requests for proposals will be found below:No current bids or requests.
Macoupin County has not directly employed any lobbyists in recent years but is a member of several organizations who do. A list of those organiations is here.